{"id":953,"date":"2023-11-28T15:36:36","date_gmt":"2023-11-28T15:36:36","guid":{"rendered":"https:\/\/www.inspireslearning.com\/dahl\/?p=953"},"modified":"2023-11-28T15:36:38","modified_gmt":"2023-11-28T15:36:38","slug":"the-best-ways-to-schedule-meetings","status":"publish","type":"post","link":"https:\/\/www.inspireslearning.com\/dahl\/dahlshorts\/dahlsupershorts\/the-best-ways-to-schedule-meetings\/","title":{"rendered":"The best ways to schedule meetings"},"content":{"rendered":"\n

The best ways to schedule meetings (more efficient than Doodle)<\/strong><\/p>\n\n\n\n

If you are scheduling a meeting with other Warwick University members, don\u2019t use Doodle polls, use Outlook scheduling. It is much more efficient, being already integrated with people\u2019s calendars. 

You can run a poll, or just directly choose from slots when the attendees are free. If you want people to be able to book specific types of session with you or your team (e.g. \u201cassessment feedback meeting\u201d), you can use the https:\/\/calendly.com\/<\/a> system, connected to Outlook.<\/p>\n\n\n\n

Here’s some more info about each method, with links to demo videos.<\/p>\n\n\n\n

1. Participants choose using a poll
<\/strong>
If you want to\u00a0run a poll<\/strong>\u00a0to allow invitees to vote on the time and date, use\u00a0Scheduling Poll<\/strong>\u00a0\u2013 just like Doodle, but integrated into Outlook so it already knows people\u2019s availability, and automatically creates the event with the chosen dates in people\u2019s calendars. No more manual checking of calendars required.

Watch this video demo<\/a>\u00a0from\u00a0Heather Majors<\/a>\u00a0(YouTube channel with lots of great videos about using Microsoft tools).<\/p>\n\n\n\n

Read this article detailing how to do this on Windows, Mac, and Outlook web<\/a>.<\/p>\n\n\n\n

2. Organiser chooses based on attendee availability<\/strong><\/p>\n\n\n\n

If you want to choose the time and date, then use the\u00a0Scheduling Assistant<\/strong>. You can see people\u2019s availability before setting the date and time.<\/p>\n\n\n\n

Watch this video demo<\/a> from Maryann Dobrowolski<\/p>\n\n\n\n

3. Allow people to book a session using a pre-defined meeting type<\/strong><\/p>\n\n\n\n

Calendly<\/a>\u00a0is an external service, approved for use with Outlook. Use it to define types of meeting. Specify available locations, including in Teams. Design forms to gather pre-meeting information. Share the booking form link with people so that they can choose a slot in your calendar. For example,\u00a0book an appointment with Robert O\u2019Toole<\/a>\u00a0to discuss options for developing your own digital capabilities (this will make a real booking). Doing this will add the booking to your calendar and Robert\u2019s.<\/p>\n\n\n\n

Watch this intro video<\/a>.<\/p>\n\n\n\n

Watch this video about how to get set up<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

Three simple ways to make scheduling meetings simpler and more efficient, integrated with Microsoft Outlook calendars, email, and (if required) Teams.<\/p>\n<\/div>","protected":false},"author":2,"featured_media":954,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[27],"tags":[],"class_list":["post-953","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-dahlsupershorts"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/posts\/953","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/comments?post=953"}],"version-history":[{"count":1,"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/posts\/953\/revisions"}],"predecessor-version":[{"id":955,"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/posts\/953\/revisions\/955"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/media\/954"}],"wp:attachment":[{"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/media?parent=953"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/categories?post=953"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.inspireslearning.com\/dahl\/wp-json\/wp\/v2\/tags?post=953"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}